[Muk 1.5] Getting Started - Lesson 3: Structure your Site, Batch add Media

Last Updated: Jan 21, 2016 10:16AM PST

Getting Started in your Mukurtu.net or MukurtuCMS Site

This article is targeted at those who have a large amount of project materials and want to get started importing those materials quickly and efficiently.

 

The first and most helpful instruction I can give you for importing large numbers of files to your site is to organize and structure your local files and metadata.

As always, a successful project starts with good planning. Make sure to save local copies as close to the original, untouched format as possible. Create a file structuring system that organizes the original media in meaningful collections and methodical filenaming. Replicate this structure when you export your representative media. These local copies are your preservation/legacy files. The CMS is for presentation and dissemination of your stories.

-Think about the most meaningful file structure for your media, organize those into batches for your Mukurtu Media

-Embed as much meaningful metadata as possible, answer How When Where Why What Who for the descriptions (our favorite tools are extensis portfolio, and Lightroom)

-Are there any IP or copyright statements to be embedded?

-Select which media items you want to share in your CMS, export these files as web-ready representatives of their originals… (Images:2048 ppi along the long edge, jpeg format, sRGB color)

With your media and project goals in mind, create a structure for your Mukurtu.net Site

Communities, Cultural Protocols, and Categories lay a foundation for your site’s structure. Have some of each set-up before staging your initial batches. You may always add more or change the sharing settings of these organizational hierarchies as necessary

Set up the site name and/or frontpage from getting started tutorials at http://support.mukurtu.net.

-Create Communities and Cultural Protocols, these are the sharing parameters that control user permission to who sees what and why.

-Communities are the “who”… Who is this content about, what groups are they a part of, is there an overarching community structure for controlling and administering access to these items? Will these be public access or community only?

-Cultural Protocols are the “why”… When a cultural protocol is assigned to an item, what are the ontologies or organic rules surrounding access: ie: Sacred Items, Family Only, Men only, Women Only, etc

-Each Community and Cultural Protocol must be set to a sharing protocol. For information about how sharing protocols work, check out this article: http://support.mukurtu.net/customer/portal/articles/1433240-what-are-sharing-protocols-and-how-do-they-work-

-Create categories: broad search parameters that make your Mukurtu Stories easier to browse. Sometimes it’s easiest to start with broad categories: People, Places, Events, Stories, Videos, Journals, Publications… etc

Have these all written as lists with their descriptions and sharing settings for quick reference in the next step

Create a batch for each Category

Create batches for your stories however you see fit. I find it helpful to create batches surrounding categories. Is the category ‘Event’? Write down all the events in your project as a list. Then create a digital heritage item for each one. Remember: DH items can have more than one media representative. Just use commas to separate different media files.

    Then you can add all the people involved in each event as digital heritage items. (batch)

    Then you can add supplemental media for each event as digital heritage items. (batch)

    Then you can add the places and locations as digital heritage items. (batch)

    Then you can add the artifacts/materials/products as digital heritage items (batch)

    The possibilities are endless!

-Download the Batch upload CSV: https://docs.google.com/spreadsheet/ccc?key=0Aq5nVO9UG4QqdGVLNmI3b3FocklaRTZ2ZHpMUmMwY0E&usp=sharing

-If you have any special characters (non standard latin-alphabet) I recommend using google docs to stage and download your csv. Excel will not save the csv in a UTF-8 format. It will ruin any special characters!

-Follow the instructions on the CSV document to stage and upload


Once you get all materials in the site, you can create stories using publishing options such as “sticky”, relations, and featured categories and protocols