How to Create Digital Heritage Items

Last Updated: May 18, 2017 09:34AM PDT
Note: This article assumes that all media assets have already been uploaded to the site, and that all metadata needed has been created or collected.

For more information about digital heritage items, see What is a Digital Heritage item?
For more information about uploading media assets as an administrator, see Working with Media Assets as a Mukurtu Administrator
For more information about uploading media assets as a contributor, see Working with Media Assets as a Contributor
For more information about Mukurtu metadata fields, see Digital Heritage Metadata Fields.
For more information on creating digital heritage items, watch the video below. (video)

From the navigation bar, click +Digital Heritage.

The Digital Heritage editor has two main components: the metadata fields, split into five tabs (Mukurtu Essentials, Mukurtu Core, Rights and Permissions, Additional Metadata, and Relations), and the media library, which can be expanded and shrunk by clicking on the list icon and/or the search toggle.

A full description of each metadata field is provided at Digital Heritage Metadata Fields and is not reproduced here. Only select fields will be described in this article, please refer to the above document for other fields.

The first metadata tab, Mukurtu Essentials includes all fields required to create a minimally viable digital heritage item. These required fields are marked with an asterisk and are Title, Communities and Cultural Protocols, Item Sharing Settings, and Category.

Title is a plain text field. Provide a descriptive title.

Summary is an optional field, and is a good example of the helper text that is provided for many fields.
Hovering over the field will prompt a text box that contains additional information to pop up. In this case, it specifies that the field is limited to 140 characters.

To populate the Media Assets field, expand the media library by clicking on the list icon.

Find the appropriate media asset in the library, click on the thumbnail of the item and drag it into the bounded grey media assets field.

To add additional media assets, click Add another item and repeat as needed. Examples of situations that benefit from multiple media assets include creating one digital heritage item for both sides A and B of a tape, or the front and back of a photo.

Click Select a community to be presented with a drop-down list of communities which the user has permission to add items to. Select one community from the list.

Click Choose some options in the Protocols field to be presented with a list of cultural protocols from the previously selected community which the user has permission to add items to. More than one cultural protocol from the selected community can be chosen.

Note: multiple communities can be selected by clicking Add another community, but this can only be done AFTER at least one category has been selected.

Set the Item Sharing Settings. If using one only cultural protocol, leave the default ALL setting. If using more than one cultural protocol, selecting ALL will allow users who are enrolled in all of the listed protocols to see the item; selecting ANY will allow users who are enrolled in one (or more) of the listed protocols to see the item.

Select at least one Category from the list. More can be selected if appropriate.

Creator is not a required field, but is required, and is the first indexed field. The circular arrows on the right side of the field indicate that it is indexed. When entering text in an indexed field, the field will display a list of all previously entered terms that match the entered text, and the user can select the appropriate term from the list, or keep typing to enter a new term. This helps maintain consistency between contributors.

If desired, click Save to save the progress so far and view the item. There is no technical need to save after filling the first metadata tab, but it is a good place to pause.

Once the item has been saved, from the view screen, click Edit to enter the editor again.

Continue to fill out the rest of the metadata fields across the other four metadata tabs as completely as possible, or as specified by your internal workflows and policies.